General Dynamics Information Technology Secretary in California, Maryland

Job Description

Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following: Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices. May prepare and sign routine, nontechnical correspondence in own or supervisor's name; Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings; Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assures that proper clearances have been obtained, when needed; Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non routine requests to supervisor or staff; Explains to subordinate staff supervisor's requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing.

Performs various clerical, administrative, and secretarial duties for assigned manager(s).

  1. Prepares and types correspondence, reports, presentation materials, and memoranda.

  2. Answers and screens telephone calls and responds to routine inquiries.

  3. Prepares and maintains files and other records.

  4. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.

  5. May take dictation and transcribe notes.

  6. Processes expense reports.

  7. May design spreadsheets and maintain simple databases.

  8. Participates in special projects as required.

Education

Requires a High School Diploma or GED.

Qualifications

1-3 years of related administrative experience.

Active Secret clearance required.

Skills & Abilities

  1. Effective administrative and organizational skills.

  2. Proficiency in the use of general office equipment, such as typewriter, fax machine, photocopier, and personal computer.

  3. Proficiency in the use of basic office-related software applications, such as Word, Excel, and PowerPoint.

As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Job ID2018-40433

Number of Positions1

Job FunctionAdministration

Security Clearance LevelSecret

Full/Part TimeFull Time